Define profiles
Separate students, teachers, administration, departments or special groups.
On-Premise
Cost and quota management
Control print spending with pricing rules, quotas, shared accounts and limits adapted to the center.
PryntControl turns printer, copy and color usage into clear rules. The center can define how much printing costs, who can consume, which limit each user has and which account each job should be charged to.
Overview
Controlled budget without making daily work harder
Education environments combine very different profiles: teachers, students, administration, departments, classrooms and projects. PryntControl cost management helps organize that consumption without relying on manual controls.
Teachers and students
Different profiles can have different prices, quotas and usage rules.
Color control
Color pages can have specific prices and limits.
Shared budgets
Departments and projects can manage their own shared accounts.
Monetary or page limits
Limit usage by available amount or by copy count.
Index
Management options
Configure prices, balances, limits and accounts so every use is linked to a rule and an owner.
Profile-based pricing
Pricing
Define different costs by user type and print type.
You can create different pricing rules for teachers, students or other groups. Each rule can define the cost of each black and white or color page, simplex or duplex, so PryntControl calculates usage consistently.
- Different pricing for teachers, students, administration or specific groups.
- Price per black and white and color page.
- Different cost for simplex or duplex printing.
- Calculation base for reports, balances and limits.
Assigned usage
Quotas
Set usage limits for each user or group.
Quotas let you decide how much a user can print or copy during a period. They are useful to prevent excessive usage, distribute resources fairly and adapt rules to courses, departments or profiles.
- Usage limits for individual users.
- Quotas assignable by profile or group.
- Available consumption checked before jobs are authorized.
- Rules that can adapt to each center operation.
Shared chargeback
Shared accounts
Create accounts for projects or departments used by several users.
Shared accounts let users charge jobs to a common unit, such as a project, department, library, administration office or classroom. Each account can have its own quotas, permissions and usage rules.
- Accounts for projects, departments, classrooms or shared services.
- Several users can charge jobs to the same account.
- Dedicated quotas and permissions per shared account.
- Cost traceability even when different users participate.
Balance or volume
Copy-count or monetary limits
Control usage by monetary balance or number of pages.
A user limit can be defined as monetary balance or as maximum copy volume. It is also possible to set separate limits for black and white or color, giving the center better control over higher-cost usage.
- Limit by available monetary balance.
- Limit by number of copies or pages.
- Separate restrictions for black and white and color.
- Policies designed to reduce excess and unexpected usage.
Flow
How cost control is applied
Configure prices
Assign costs for black and white, color, simplex or duplex according to pricing.
Apply quotas
Set balances, available copies or limits by user, group or account.
Measure results
Reports show consumption and equivalent cost to review the model.
Next step
Want to define a quota model for your center?
We can review user profiles, pricing, limits and chargeback rules in a demo.